Nirvanna Designs sells autumn and winter accessories such as hats, gloves and cover-ups. Next to its wholesale operation Nirvanna opens seasonal retail stores at different locations during the months of October, November, and December. The short lifespan of these retail stores demands rapid operation mobility. Transaction flows and stock replenishment moreover occur on a daily basis demanding high levels of efficiency and accuracy.

Nirvanna Designs had a manual system in place which couldn’t accurately keep track of their speedy stock movement. The process of stock delivery, replenishment, and return was proving to be time-consuming and prone to human error. To illustrate, products are sold individually as well as in packs of three which required two barcodes per product, one to specify the product and the other to specify the pack, further confusing the inventory control and tracking process. In addition at the end of every season the remaining stock would be returned to the warehouse. However, surplus stock would only be counted at a later point in time which would prevent its swift resale.

Nirvanna Designs decided it wanted to increase the speed and accuracy of its stock movement in order to optimize efficiency. Consequently, Aria Systems assistance was requested to improve this process.

Aria Systems established a simple yet effective and user-friendly barcode scanning system by introducing the automatic production of barcode labels for all products. This system basically allows you to scan the UPC barcode which will automatically be translated into the system according to style, color, and size as well as packs. The scanning system moreover ensures the speedy receipt of factory orders (receive Purchase Order) at the beginning of each season. It moreover improves the process of replenishment (interlocation Purchase Order) throughout the course of the season and speeds up the count of surplus goods at the end of the season. Pen and paper are rendered redundant in this newly automated process. The scanning system can moreover be used to scan and pack merchandise before it is shipped to retailers from Nirvanna’s wholesale business.

Following an initial testing period the barcode scanning system is now in production mode. The new system ensures increased efficiency, accuracy, and speed by minimizing the risk of human error and introducing an automated method of inventory management. It moreover minimizes data entry efforts and manages the flow of merchandise between the main warehouse and the retail stores.